Registration Management
Registration Management

Event Registrations are the most critical factor to be managed among processes. Holacon organizes your event registrations prior to the event and prevents errors. You can create a custom list of your event by transferring your existing guest lists to the event you created. You can create your own latest registration through e-invitation sending, feedbacks from e-invitations, participations resulting from RSVP calls and online registrations. You can easily register the incoming guests by using registration system and you can find the net participant number through check-in system during the event. Each online incoming registration gets your approval and then it is added to participants. You can formalize the guest profile within the context you want through online registration system.

Manage Your Guest Lists

Holacon archives your existing guest lists for you. You can create and categorize your own guest lists and add explanation to it. Your lists will always be at your hand in this way and it creates a permanent CRM data for your next event. If you wish, you can transfer your lists from Excel or you can download your lists you created in the system to your computer

Manage Your Guest Lists
Send Your E-Invitations and Register Online
Send Your E-Invitations and Register Online

For your events, your lists you transferred are waiting for you as a potential participant list. It is easy to transform this potential into real participants thanks to e-invitation system. You can automatically send invitation to your all guest lists and to their assistants at the click of just a button. You can also design your contents of e-mails as you wish or you can upload your invitation card you designed before. While Holacon sends thousands of emails in minutes through its cloud server, you just follow up the status. The status of each outgoing e-mail is simultaneously reported to you thanks to its follow up system and it reports the validity of e-mails which are in your registration list. The registration link on your e-invitation allows your guests to register by creating a Holacon account via the website that is created automatically for you.

Manage the Invitation Requests

The Holacon registration system has two types of registration status, "Guests with Special Invitation" and "Public". People may request an invitation to participate in events that is organized as "Guests with Special Invitation". When the invitation request moved into the system, you can access to the profile of person upon your request and you can allow that person to register at the click of a button.

Manage the Invitation Requests
Registration Approval System
Registration Approval System

Any registration from website, from mobile application, from registration module you even created for registration and added to your website requires your approval. You can view the profile of guest and allow him/her to register in this section. System will add the person to your participant list upon your permission.

Your list is in the way you want with detailed filtering

There are many different parameters in the event process, and because of these parameters, it can create difficult situations to manage the registration lists. Holacon provides a functional filtering system for the purpose of overcoming this problem. You can filter your guests through parameters such as status of e-invitation, status of RSVP, status of participation, status of voucher, status of payment, method of payment, tag of participant, status of accommodation, status of VIP transfer, status of ticketed transfer, special notes (like registering the status accommodation, registering the status of ticketed transfer etc.), status of check-in and you can take a printout from your list toward these parameters.

Your list is in the way you want with detailed filtering
Check-in System
Check-in System

Using Holacon mobile application, the managers of organizations can query the participants with the information of their name, surname or by reading the QR code on the identification badge within the scope of their authorization. They can reach the information of the status of accommodation, transfer, payment which belong to participant etc. as a result of querying. If the participant wants to enter a private area and if the participant has an invitation as a result of this querying, the number of table in the order of seating is also shared with the participant.

Interactive RSVP System

In this challenging and time-consuming process, Holacon completely automatizes the RSVP process for you. You can start your RSVP operation as soon as you authorize your RSVP team in the system. The LCV system prevents two people from calling the same person at the same time. You can automatically see the guest list on the screen. A window where the person's phone number and all the details are shared pop ups when pressed on "search about the person" button Other people in the team instantly see that person is called and being in a phone call and they can't reach to that person to make a call. When the person hangs up the phone call, that person hangs up the phone call by choosing the status such as "attending", "not attending", "later" "unavailable", "wrong information", "redial". The RSVP system categorizes the list according to these situations and avoids confusion. The information about how many and how long calls made by the person in the operation can be viewed instantly. Moreover, it is as easy and fast as one click to prepare the report of all these processes.

Interactive RSVP System
Participant Tags
Participant Tags

Holacon creates pre-prepared guest groups such as "Participant", "Duty Holder", Sponsor", "VIP", "Press", "Student" etc. for you as soon as you create your event. You can edit, add, duplicate and colourize these groups later. You can specify that which group the person belongs on identification badge, filter these groups on the screen of guest, see how many people belong to these groups and report all this information thanks to tag system.

Proactive Event Management Software Now, your events are managed with Holacon in the digital platform and reduces the possibility of making a mistake to zero. It's easy to create a perfect experience with minimal effort. Holacon is on your PC and phone in all your processes of events.

Operation Management

Holacon allows you to easily manage and accomplish challenging and stressful operations with zero mistake. It automatizes your all operational processes and provides cost and time savings.

Registration Management

Registration management module allows you to organize your event registrations in a systematic and controlled manner. It displays the entire detailed process of your each participant right from the start you connect.

Accommodations & Transfers

Now, there is no need to keep accommodation lists in Excel and make long phone calls with hotels in every change. Accommodation Module allows you to perfectly and uneventfully organize the rooms of your participants.

Event Content & Marketing

You can easily create your event within minutes with Holacon Event Creation module and perform the event of marketing and sales of your event effectively.

Website & Mobile App

Holacon lets you create your custom website and mobile application instantly for each event. Access and interact with potential participants through the website and mobile application!

Integration & Reporting Service

Follow how you add value to your event and how you increase your key performance values owing to detailed statistics presented through the Dashboard!